PA to the General Manager: Internal Audit/Risk & Compliance

Job Description

Co-ordinates and enhances the effectiveness of the General Manager: Internal Audit and Risk & Compliance by providing information, management support, effective diary management, meeting logistics services, event management, travel and accommodation arrangements as well as payment of invoices.

Key Responsibilities

• Diary management, both business and personal.
• Travel arrangements for the department, including flights, venues and accommodation.
• Meeting logistics and reservations.
• Meeting attendance, recording, taking minutes and preparing the action list thereafter.
• Assist in planning and organising events.
• Quarterly and monthly department report consolidation and quality checking where required.
• Creation of various documents and presentations for the General Manager.
• Database and information updates.
• Answering and directing all calls for the GM, taking messages and resolving queries where appropriate.
• General office administration duties such as emailing, filing, shredding of confidential documents, typing and printing.
• Maintenance of all office equipment and logging of service requests where necessary.
• Management of payment, procurement and finance processes for all invoices.
• Reconciliation of invoices against service provider statements as well as travel/credit card reconciliations.
• Arranging parking for the GM's guests.
• Management of stationery and refreshments for boardrooms.
• Record keeping of minutes, agendas and all other legal documents.
• Maintenance of registers, correspondence and confidentiality of all records.
• Maintain records of all external and internal stakeholders with full contact details, updated regularly.
• Ensure good governance and compliance with all NBCRFLI policies.

Job Requirements and Knowledge

• Knowledge of the SAP System and MS Office package.
• Knowledge of labour legislation including the POPI Act, Archives Act and OHS.
• Ensure that all documentation is on file and that information is easily retrievable.

Qualifications & Experience

• Matric qualification with a Diploma or NQF Level 6 qualification in Office Management and/or Secretarial or Administration.
• Knowledge of filing documents and record keeping.
• 3+ years relevant experience as a personal assistant, with at least 1 year at senior personal assistant level.
• Knowledge of the LRA, BCEA and EEA will be an advantage.

Related Skills

• Diplomacy
• Ability to interact with multiple stakeholders with strong and diverse views
• Self-motivated
• Time management
• Patience and good listening skills
• Good verbal and written communication skills
• Ability to work under pressure
• Customer-orientated attitude
• Planning and organising skills
• Assertiveness
• Integrity and honesty