The role is responsible for the upkeep of office facilities thereby ensuring that the general state of the building complies with occupational health and safety standards, and legal requirements. To administer investigations and identification of all areas that may influence the safety and health of all employee’s organisation wide. Assists in driving Council's overall compliance and ensuring a safe working environment for all staff and stakeholders in all locations in relation to all risks (health and others). Essentially, assist in ensuring the Council is fully compliant with all safety aspects.
Key Responsibilities
Ensure compliance with OHS legislation, including OHSA and COIDA.
Conduct regular inspections and audits to identify potential hazards and risks.
Investigate accidents, incidents, and near-misses, implementing corrective actions to prevent recurrence.
Manage OHS documentation, reporting, and record-keeping.
Liaise with government agencies and regulatory bodies.
Review, develop and manage all company health and safety policies and objectives and be familiar with the applicable laws and regulations.
Act as a liaison with all government related bodies and regulating agencies.
Adhere to and enforce all health and safety regulations and report all safety hazards, accidents, and incidents to relevant parties.
Compile and provide monthly reports on incidents, near misses, injuries, and corrective actions taken to avoid the same incident to occur in future.
Proactively manage incident corrective actions and ensuring follow-ups are carried out.
Proactively review, document and report non-conformances.
Drive alignment of Council policies with international standards ISO45001, where applicable.
Assist in managing internal and external audits by customers or authorities as required.
Work with the appointed OHS Act 16.1 (CEO) and 16.2 appointees (responsible for the management of OHS matters) in all areas
Ensuring policies are adhered to organisation wide.
Assist in investigations and timeously report on all injuries and critical incidents occurring to staff, contractors, visitors, identify route cause and corrective actions where necessary.
Facilities Management
Supervising building repairs (plumbing, electrical, HVAC), conducting regular site inspections, and managing preventative maintenance schedules. (Maintenance & Technical Services)
Soft Services Management (Security Management)
Reviewing service level agreements (SLAs), negotiating quotes for renovations, and monitoring contractor performance. (Contract & Vendor Management)
Managing office space allocation, overseeing furniture moves, managing mail/reception services. (Administration & Space Planning)
Knowledge of cost budgeting and control.
Perform adhoc Facilities Manager duties.
Cleaning Management
Oversee the daily operations of the cleaning team, ensuring adherence to cleaning schedules and standards.
Assign tasks, monitor performance, and provide feedback to cleaning staff.
Ensure the availability of necessary cleaning supplies and equipment.
Conduct regular inspections of cleaned areas to maintain quality standards.
Address employee concerns and resolve issues promptly.
Qualifications & Experience
Matric / Grade 12
Relevant OHS qualification (NQF 6) (i.e Health and Safety Diploma, NEBOSH, Facilities Management, Engineering, Property Maintenance, or a related field)
A bachelor’s degree at NQF Level 7 will be an added advantage.
Minimum 3 - 4 years’ relevant work experience in an Occupational Health and Safety (OHS) and Facilities environment.
Enforce health and safety regulations within the cleaning team.
Establish and maintain high cleaning standards consistent with industry best practices and client expectations.
Conduct regular quality inspections of cleaned areas, identifying and addressing deficiencies promptly.
Implement corrective actions to improve cleaning performance and prevent reoccurrence of issues.
Train staff on proper cleaning techniques, equipment usage, and chemical handling.
Manage cleaning supplies and equipment inventory to ensure adequate stock levels and cost-effective utilization.
Coordinate equipment maintenance and repairs to minimize downtime and ensure optimal performance.
Identify opportunities for cost reduction in cleaning operations without compromising quality.
Occupational, Health and Safety Awareness
Develop and deliver OHS training programs for employees at all levels.
Promote a strong safety culture through effective communication and engagement.
Collaborate with health and safety representatives to address employee concerns.
Conduct emergency preparedness planning and drills.
Monitor and evaluate OHS performance metrics.
Support and coach all staff with the latest health and safety legislation and regulations and increase health and safety awareness at all levels within the organisation.
Regularly meet with health and safety representatives, and ensure their training is adequate and up to date.
Oversee and ensure new employees are inducted on health and safety regulations.
Manage safety boards with postings including, but not limited to health and safety policy, inspection and audit results, project hazard assessments, location of first aid kits, etc. are appropriately maintained.
Communicate, coach, and assist all staff to ensure all safety expectations are understood and met.
Assist with emergency preparedness and communicate with relevant emergency services.
Collaboratively work with internal audit and ensure compliance with all documented processes.
Accountable for the development, co-ordination, and implementation of all occupational health and safety processes.
Adhere to and meet all relevant safety targets and measurements.
